Navigating the world of publishing can be complex and time-consuming, and that’s where a virtual assistant like me can make a world of difference. As a seasoned freelance editor and self-published author with over ten years of experience, I bring a wealth of knowledge encompassing all aspects of both indie and traditional publishing. By entrusting me with the administrative, promotional, and logistical aspects of your work, you can focus more on what you do best—writing. My in-depth, up-to-date understanding of the publishing industry, combined with my hands-on experience, makes me an ideal choice to support you in your authorship journey. Let’s work together to make your literary dreams a reality! This comprehensive list of services is designed to provide you with a wide range of support, allowing you to focus on writing. The services are grouped by similarity to provide a clear overview.

What I Can Do For You:

Research and Development Services

- General and Exhaustive Research: Conduct research on topics, historical events, character occupations, social media threads, search terms, successful keywords for book listing, and other background information needed.

Time and Project Management

- Scheduling and Deadline Management: Coordinate and maintain the author’s calendar, set deadlines for writing projects, and manage their time effectively.

- Project Management: Assist with the planning and organization of writing projects, including creating and maintaining project schedules, basic spreadsheet creation/tracking, and tracking progress.

Social Media and Online Presence Management

- Social Media Management: Create and maintain the author’s social media profiles, schedule and publish posts, engage with followers, and monitor the performance of social media campaigns.

- Website Management: Update and maintain the author’s website, including basic updates, adding new content, and updating existing content.

- Affiliate Link Management: Manage affiliate links on the author’s website and social media profiles.

Communication and Public Relations

- Email Management: Organize the author’s inbox, respond to general inquiries, and forward important emails to the author for their attention.

- Public Relations: Coordinate with publicists and event organizers to schedule interviews, speaking engagements, book signings, and research conventions for advertising and appearances.

Promotion and Marketing

- Book Promotion: Assist with marketing efforts, such as coordinating book giveaways, reaching out to book reviewers and bloggers, creating promotional materials, and planning release day activities.

- Newsletter Management: Compile and send regular newsletters to the author’s subscribers, including updates on new releases, events, and other relevant news.

Promotion and Marketing

- Book Promotion: Assist with marketing efforts, such as coordinating book giveaways, reaching out to book reviewers and bloggers, creating promotional materials, and planning release day activities.

- Newsletter Management: Compile and send regular newsletters to the author’s subscribers, including updates on new releases, events, and other relevant news.

Submission and Publication Management

- Managing Submissions: Track and organize submissions to literary agents, publishers, and writing contests.

- Title Placement and Management: Manage the placement and listing of the author’s work on all major platforms (Amazon, Kindle Vella, Kobo, Nook, iTunes, Google Play, Draft to Digital/Books2Read).

Book Production

- Book Formatting (using Vellum): Format the author’s book for publication, ensuring it is compatible with various platforms.

- Audiobook Production Proof: Assist with the production of the audiobook version of the author’s work.

- Cover Coordination: Assist with the coordination of the book cover.

Administrative and Legal Services

- Administrative Tasks: Handle general administrative tasks, such as booking travel arrangements, managing expense reports, and maintaining contact lists.

- Copyright and Legal Matters: Assist with copyright registrations, keep track of legal agreements, and ensure compliance with contracts and publishing guidelines.

Other Services

- Transcription: Transcribe audio recordings of interviews, meetings, or the author’s spoken ideas for future writing projects.

- Series Bible: Maintain a detailed reference document (series bible) for book series to ensure consistency across the series.

Whether you require one service or many, I offer flexible options to suit your individual needs. Each of the services listed can be engaged separately, or I can design a comprehensive package tailored specifically to your requirements. To ensure we’re on the same page and I fully understand your needs, I suggest we begin with a 30-minute free consultation. This will allow us to get to know each other and provide me with an understanding of your unique situation and objectives. I’m here to make your journey as an author smoother and more successful, and this consultation is the first step in that journey. Let’s get started!

Training and Tools:

The following is partial list of tools and websites I am already fully proficient with.

Writing and Editing Software:

• MS Office (Word, Excel, Outlook)

• Scrivener

• Google Suite

Book Formatting and Publishing:

• Vellum

• Calibre

Distributors:

• Distributors (all)

• Books2Read

Promotion and Marketing Tools:

• Numerous Promotion sites (Bargain Booksy, ENT, Fussy Librarian, etc.)

• BookBub

• NetGalley

• Goodreads

• BookSirens, BookSprout

• Crowdcast

• Patreon

Email Marketing Services:

• Mailchimp, Substack, Others

If you need tasks done using tools I’m not trained on, the cost of me getting up to speed on that tool is split. Effectively, I work at half price until I know what I need to know. This can include training by you or self-guided instruction.

Terms: Payment and Invoicing

My hourly rate is $40. All services are billed at an hourly rate in fifteen-minute increments. We can discuss ahead of time how many hours per week or month you anticipate needing my services.

I will bill on a weekly basis on whichever day of the week you prefer.

All invoices will be due within seven days. For each week an invoice is overdue, a $50 late payment will be added, and any previously scheduled work will be paused until the the invoice is paid.

Alternatively, I’m also happy to set up a monthly retainer for you. Just ask!

Confidentiality and Security:

Many of these tasks will require the author to provide me with login and password information for their various business accounts.

Assurance of Confidentiality. As your virtual assistant, I understand how crucial it is to keep your private business information confidential and secure. Your trust means everything to me, and I am committed to ensuring the highest level of confidentiality and security for your private business information. I want to assure you that:

1. I will handle all your private business information with the utmost discretion. Your financial accounts, passwords, correspondence, and other sensitive data will never be shared with any third parties unless you give me explicit permission to do so.

2. I will store your information securely.

3. Access to your private business information will be strictly limited to me and only for tasks related to the services I provide for you.

Ready to take the first step towards a more efficient and focused authorship journey? I encourage you to reach out using the contact form below and let’s set up your free consultation. Let’s work together to turn your literary dreams into reality!